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Purchasing & Logistics Assistant

Coventry
Deadline
18 October 2020
Purchasing & Logistics Assistant 
Division: HS2 Joint Venture (BKJV)
Reports To: Purchasing & Logistics Manager

Purchasing & Logistics Assistant 
Division: HS2 Joint Venture (BKJV)
Reports To: Purchasing & Logistics Manager

Purpose of the Role

To assist in the day to day operations of the Central Procurement department. 

Key Roles and Responsibilities

Operations    
Support the Purchasing and Logistics team in delivering an excellent service.

To follow contracts programmes for the Joint Venture and ensure timely provision of specified equipment and supplies for the Project.

To be able to adapt quickly and efficiently to programme requirements.

To ensure arrangements are in place to transport rigs and site equipment to sites.

To appraise potential suppliers and expedite the quality assurance of them.

To run comparisons, and negotiate on price ethically and appropriately.

To raise and manage orders.

To expedite scheduled deliveries by liaising with suppliers.

To track on-hire reports and collection of off-hired items.

To monitor and record supplier performance.

To support the Procurement & Logistics function as required.

Customer
    
Deal in a professional manner providing service and support to contracts teams in meeting the needs of the contracts.

Provide support to Estimators with acquiring quotes, and offering supplier and material recommendations. 

People
    
Actively interact within the Joint Venture team and with all stakeholders in a professional manner.

Comply with, Equality, Diversity and Inclusion (EDI) in accordance with Fairness, Respect, Equality, Diversity, Inclusion and Engagement (FREDIE) principles.

Maintain a good relationship with Plant and Accounts departments.

Finance

Obtain quotes and negotiate prices for goods and services delivering value for money.

Support the provision of goods and services within budget on each project. 

Check and manage invoices where appropriate whilst maintaining and adhering to internal procedures.

Experience/Skills/Qualifications/Personal Attributes

Minimum

Either educated to A-level standard or have proven experience within a procurement or construction environment.

To have some commercial awareness and be organised by nature.

To be able to use own initiative.

To be confident, and have excellent, assured communication skills both verbally and written.

Have the ability to adapt and amend work load priorities in a regularly changing environment.

Excellent IT skills – Microsoft packages including Outlook, Excel, Word. Training will be given on EVision (Purchasing software).

Desirable

Previous experience in a construction purchasing environment or exposure to the construction industry. 

Numerical accuracy and good oral communication is very important. 

Educated to degree level or equivalent 

Ambition to commence college studies on a purchasing & logistics related course.

Personal Attributes

To be a natural team worker, have a positive and friendly attitude, well organised and efficient.

The ability to be self-sufficient with supervision as required.

To be willing to develop good negotiating skills.

Have the flexibility to adapt to changing demands of the role and to be able to carry out duties not part of the normal remit on occasions.

Be friendly and have good communication skills.

To have an ability to meet deadlines and use own initiative.

Have attention to detail.